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Administrative Associate

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  • Temporary to Hire
  • Besemer, AL
  • Applications: 166
Administrative Associate
Automation Personnel Services is seeking a detail‑oriented, dependable Administrative Associate to support daily operations within our production facility. This role begins with a strong focus on shipping/receiving administrative tasks—such as scaling trucks, data entry, and document management—and will grow into higher‑level office responsibilities, including payroll and office management.
This position requires someone who is professional, friendly, adaptable, and comfortable interacting with a wide range of individuals, especially truck drivers and production personnel. The ideal candidate enjoys a fast‑paced environment and takes pride in accuracy and organization.

Pay Rate  
$18.00 – $20.00 per hour Depending on Experience

Schedule and Hours  
Monday through Friday, 6:30am-4/5:00pm, Also some Saturdays possible.
 
Administrative Associate- Duties and Responsibilities 

Administrative & Office Support
  • Answer and route incoming phone calls in a courteous, professional manner.
  • Perform general data entry, filing, and document organization.
  • Maintain accurate and up‑to‑date records for daily operations.
Shipping & Receiving Administrative Tasks
  • Scale trucks in and out of the facility and accurately record all related data.
  • Prepare, process, and manage Bills of Lading (BOLs) and shipping documentation.
  • Assist with verifying quantities, paperwork, and inbound/outbound load details.
Accounting & Documentation
  • Support invoicing processes, including data entry and verification of charges.
  • Maintain organized files for invoices, BOLs, and other records.
  • Ensure all documentation is accurate, timely, and aligned with company procedures.
As experience is gained, responsibilities will expand to:
  • Assisting with or leading payroll processing.
  • Overseeing general office operations.
 

Administrative Associate- Qualifications and Requirements 
  • Prior administrative experience preferred; experience in a production, logistics, or shipping/receiving environment is a plus.
  • Strong attention to detail with excellent data accuracy.
  • Comfortable working in a non‑traditional, production‑facility office setting.
  • Ability to communicate effectively and professionally with diverse personalities, especially truck drivers and field staff.
  • Strong computer and organizational skills.
  • Reliable, punctual, and eager to learn and grow within the role.
Work Environment & Dress Code
This role is based in a production facility, not a standard corporate office.
Appropriate work attire includes:
  • Jeans
  • T‑shirt or casual shirt
  • Closed‑toed shoes (tennis shoes or boots required)
 
Job Type  
Full-time, temporary to hire
 
Benefits  
Weekly Pay 
 
Medical, dental, vision, short-term disability, and life insurance 
 
40 Hours Service Bonus after 1 year of continuous service and 1500 hours 
 
6 paid Holidays after 1 year of continuous service and 1500 hours 
 
401(k) Retirement Plan 
Automation Personnel Services is the only staffing agency specializing in manufacturing and industrial roles that offers 401(k) matching to all eligible contingent and temporary associates. 
 
Click Apply Now to submit your application or call us at 205.444.9774 to learn more. You can also apply in person at our office located at  
 
Automation Personnel Services Pelham Branch 
2145 Pelham Parkway 
Pelham, AL 35124 
 
Bonus Opportunity! 
We are also offering a $50.00 referral bonus. Both employee and referral must stay on assignment for 30 days to receive the payout. 
 
About Automation Personnel Services 
Automation Personnel Services is a highly recognized staffing agency with over 30 years of experience in manufacturing and light-industrial staffing. Our accolades include: 
 
11-time consecutive winner of the ClearlyRated® Best of Staffing Client Award (2016-2026). 
 
Winner of the ClearlyRated® Best of Staffing Talent Award (2019-2026). 
 
Recipient of the Safety Standard of Excellence Award by the American Staffing Association. 
 
Named one of the Best Staffing Companies to Work For by CIO Views Magazine. 
 
Named one of America’s Best Temp Staffing Firms by Forbes (2025). 
 
Consistently ranked among the top U.S. staffing agencies by Staffing Industry Analysts (SIA). 
 
Get that New Job Feeling! Apply Today! 
 
Equal Opportunity Employer 
APSPelham

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